A tool for Suppliers, to automate the data entry process for documents sent by non-ShipServ buyers.
What is BuyerConnect?
BuyerConnect is a service built for Suppliers, to increase the quote efficiency by automating the data entry process for documents sent by non-ShipServ buyers.
How does it help the Suppliers?
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Automates the data entry process by translating documents sent in excel, pdf and html format.
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Receive the documents via existing integration.
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Provide data accuracy.
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Increase efficiency and reduces data entry costs.
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Access to the buyers original email via ShipServ notifications and Trade.
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No additional development work for suppliers to connect to BuyerConnect.
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Minimal process change for suppliers.
Capabilities of BuyerConnect
Please refer to the matrix below to understand the capabilities of the tool:
|
File Type |
RFQ |
Quote |
PO |
PO Confirmation |
|
|
Yes |
No |
Yes |
No |
|
Excel |
Yes |
Yes |
Yes |
No |
|
HTML |
Yes |
Yes |
Yes |
No |
|
Word |
No |
No |
No |
No |
|
Text/Email |
No |
No |
No |
No |
|
Picture (ocr) |
No |
No |
No |
No |
How it works
For integrated suppliers:
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No manual import/export required.
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Receive all RFQ’s & PO’s directly in your ERP system.
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Copy of the original RFQ/PO from the buyer will be sent by email along with the additional attachment’s sent by the buyers.
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Web Portal quotations will be submitted directly to the buyers via their portal if outbound is set up.
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For Excel formats, completed quotation files will be sent to the suppliers email and not directly to the buyer if outbound is set up.
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Receive Email notifications when a new document is sent to the suppliers ERP system and received from the suppliers ERP system.
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RFQ’s and Quotations sent via integration will also be available on Trade application for future reference
For suppliers using Trade:
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Receive all RFQ’s & PO’s in Trade application.
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View and download original RFQ/PO copy and additional attachment’s sent by the buyers.
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Export RFQ/PO contents in excel or pdf format.
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Import excel quote in Trade.
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Web Portal quotations will be submitted directly to the buyers via their portal if outbound is set up.
-
For Excel formats, completed quotation files will be sent to the suppliers email and not directly to the buyer if outbound is set up.
-
Receive Email notifications when a new document is sent and received in Trade
How to Set up suppliers
Supplier Onboarding is done in few simple steps:
BC transaction flow:
Here's an illustration of the document flow for suppliers once live on BuyerConnect
