A quick guide to the new "Supplier Part Number" field in trade.
We have updated the Quoting and Confirming PO's line list section with a new field called "Supplier Part Number" this is a dedicated field allowing you to add your supplier part number information to every line item, without changing the buyers requested information.
Will this be visible to the buyer?
Yes. When you add a supplier part number to the supplier part number field, a comment will automatically be added to the line item, this saves you from having to add additional comments into each line item for the buyer, and it will not be flagged as a variance on the order. This lets you inform the buyer that you have the requested item, and allows you to identify the item needed to fulfil the order without creating a variance.
If a variance is required, you still have the option of changing the buyer's requested part number. Doing this will ensure that the buyer is aware that the line item requested differs from the product you can supply.
Is the Supplier Part Number visible in Printables?
Yes. When you add a supplier part number to a line item, we also include this in the printables and all of the exports for the document, this ensures that you always have visibility on the supplier part number and gives you a dedicated field to identify the line item with your part number.
Is the Supplier Part Number as a separate and new field available through MTML and API?
Yes, Buyers and Suppliers can send/receive Supplier Part Numbers via MTML and API.
For MTML Customers:
When sending the Supplier Part Number, you need to add the SupplierPartNumber field on each line in your MTML File
When receiving the SupplierPartNumber, you will receive the SupplierPartNumber field on each line in your MTML File
Please refer to the snippet below on how SupplierPartNumber works:
<MTML>
<Interchange ... >
<Order ... >
<LineItem SupplierPartNumber ="181.01.01.001" ... > </LineItem>
</Order>
</Interchange>
</MTML>
For API Customers:
When sending the Supplier Part Number, you need to add the supplierPartNumber field in your document.
When receiving the SupplierPartNumber, you will receive the supplierPartNumber field in the document.
Can I control whether the buyer sees the Supplier Part Number?
Not yet. It will always be visible to the buyer. Feedback from Suppliers noted the preference was to share the Supplier Part Number with the Buyer.
We are considering making this an option for Suppliers. The new field is optional, so if you prefer for the Buyer not to see your Supplier Part Number leave is blank. Please do let us know if your preference is not to share your Supplier Part Number with the buyer and why to help us understand how to improve ShipServ in the future based on your needs.
How will ShipServ use the Supplier Part Number?
ShipServ will use your supplier part number to build an understanding of your products assortment and how these relate to a particular buyer. ShipServ will use this data to create new features that helps made Trade quicker and simpler.
Relational data, such as mapping your Supplier Part Number with a Buyers Part Number will never be exposed publicly in an non-anonymised manner.