How to upload and manage contracts to support quick, compliant and optimised Trade.
Whilst contracts are commonplace, all too often they remain filed away, disconnected and under-utilised from day to day trade.
ShipServ digitises contracts to directly support procurement and trade. Support for contracts is composed of two parts…
Contracted Assortment, also known as a 'contracted products' or 'contracted catalogue' refers to the agreed set of products and/or services from a supplier to a buyer. The products may be either the full assortment of the supplier or a sub-set usually based on semantic criteria such as category or locale.
Contracted Pricing, refers to the agreed pricing for products and/or services between the supplier and buyer. The terms of the contract may specify custom set pricing for each product independently or discounts on the list price applied to the whole assortment or by category.
❗ Note: Contract support is limited to DPP Buyers and Suppliers only
This article covers…
Digitisation of contracts and integration directly into daily sourcing, vendor management and trading activities benefits buyers with the ability to…
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Optimise and transition more spending to contracted purchases
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Optimise spot-purchases to source from pre-approved Suppliers
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Manage spend with consistent predictable pricing
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Ensure compliance on quotes and orders with agreed terms
When buyers go to view supplier catalogues on ShipServ (Product Search and Supplier Profiles) or integrate suppliers catalogues directly into their systems, they're able to identify…
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Which suppliers they have agreements with
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What specific products are approved to purchase
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What the agreed pricing is
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Variances in recent trade versus contracted terms
Digitisation of contracts and integration directly into daily trading activities benefits Suppliers with the ability to…
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Quote quicker with contracted pricing available as a reference
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Ensure quotes and order confirmations comply with agreed terms
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Reduce cost to serve with more direct orders
When suppliers quote and confirm orders on Trade, the Pricing Bar provides contract pricing for a line item for reference. Click here to learn more about the Pricing Bar in Trade.
Contracts are uploaded and managed by Suppliers.
To upload or update your contract, simply download the template below and once populated send it to dpp@shipserv.com or through our live chat. See below for what data is currently supported and the minimum requirements.
❗ Note: As a pre-requisite requirement to uploading a contract, the Supplier must upload their catalogue. Click here for how to upload and manage catalogues.
The below details what contract terms are supported and data requirements.
General Terms
General terms represent the header details of the contract - i.e. which buyer the contract is with, contract duration and reference.
|
Name |
Description |
|
Supplier TNID |
Which TNID the agreement with the buyer is with |
|
Contract Reference |
The reference number which the contract can be identified by |
|
Start Date |
The date the contract is in effect |
|
End Date |
The date the contract ends |
|
Buyer (Name or TNID) |
Which buyer the contract is with identified by either the Buyer name or Buyer TNID.
Where the contract is with a Buyer Organisation with multiple offices include specifying multiple Buyer names or TNIDs. |
Planned enhancements will include additional support for locale-country, region or port-based contracts.
Contracted Assortment
This specifies which products are included under the agreement. This may be the full assortment of the supplier (i.e. everything the supplier supplies) of a sub-set (i.e. a particular product line only).
|
Name |
Description |
|
Supplier Part Number |
Which products are included in a contract, identified by the Supplier Part Number. |
Contracted Pricing
This specifies the agreed pricing for the contracted assortment. If there is no set pricing specified in the terms of the agreement, leave this blank.
Currently only fixed pricing per unit is supported. Planned enhancements include support volume-based discounts and category-based discounts.
|
Name |
Description |
|
Currency |
Currency Codes |
|
Unit Price |
Decimal |
Multiple contracts are supported.
It's commonplace for one Supplier and Buyer to have multiple contracts with one another. This is typically the case when…
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Contracts are localised, such as US and EU contracts separately
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Contracts are division/catalogue based, such as pumps and cranes contracts
There is no limitation to which products are included in the contracted assortment. The same products may be selected across multiple assortments with different pricing terms.
No. At this moment contract support is limited to DPP Suppliers and Buyers. Let your account manager know if you would like to register your interest in contract support outside of the DPP.
As a DPP Supplier for a DPP Buyer, can I upload contracts to a non-DPP Buyer?
No. Contracts are only supported when both the Supplier and Buyer are members of the DPP. Let your account manager know if you would like to register your interest in contract support outside of the DPP.